Collect version-locked signatures with a campaign you can track.

Launch an acknowledgment campaign on published boards, choose one-time, per-version, or recurring frequency, and record who signed which policy version and when.

Who signed, on which policy version, and when

Campaign progress by person and board

One-time, per-version, or recurring collection

Collect version-locked signatures with a campaign you can track. screenshot

A forwarded PDF is not an acknowledgment record.

No version lock

People sign a file that later changes, and nobody can say which text they actually accepted.

Chase-the-spreadsheet ops

HR and compliance rebuild status from email threads every time leadership or an auditor asks.

Refresh gets forgotten

Annual or per-version re-acknowledgment depends on someone remembering to send another mail merge.

A forwarded PDF is not an acknowledgment record. screenshot

Run acknowledgments as a campaign on published boards.

Launch against live boards

Pick published boards, choose the audience, and set frequency: one-time, when the version changes, or recurring.

Typed e-signature on the current version

Employees sign in the portal. DocsOrb stores the person, the policy version, and the timestamp.

Watch completion, export the record

See who is outstanding, follow up from the campaign, and export campaign events as CSV when someone asks.

Run acknowledgments as a campaign on published boards. screenshot

For teams that need attestation, not just distribution.

Onboarding packs and company-wide policy refreshes

A practical use case where this workflow gives teams cleaner ownership and proof.

Customer or regulator requests for attestation evidence

A practical use case where this workflow gives teams cleaner ownership and proof.

Operators replacing inbox collection and shared spreadsheets

A practical use case where this workflow gives teams cleaner ownership and proof.

For teams that need attestation, not just distribution. screenshot

Getting started

Get started in three practical steps.

Bring the workflow in

Start with your current policies, templates, owners, or approval process.

Configure the rollout

Define who needs to review, learn, acknowledge, or act on each update.

Track proof over time

Keep versions, training, acknowledgments, and evidence connected in one place.

Made in Europe

EU Data Sovereignty, built in.

EU-hosting

All databases and servers stay in Germany only. AI processing uses an EU-frontier LLM.

GDPR compliant

Support clear records for policies, training, and acknowledgments.

Made in Germany

Built in Europe for teams that care about control and trust.

FAQs

Common questions about this workflow.

Can DocsOrb work with our existing policies?

Yes. DocsOrb is designed to help teams organize existing documents, improve ownership, and connect rollout activity around them.

Do we need a compliance team to use it?

No. It is useful for founders, HR, legal, operations, and security teams that need structured policy workflows without heavyweight tooling.

How does this connect to training and acknowledgments?

Policy content can feed into employee learning, comprehension checks, acknowledgment tracking, and evidence records.

Other features in DocsOrb

Policy Management

Boards, versions, and publish.

Employee Portal

Assigned boards and Allowed AI.

Training

Flashcards, quizzes, certificates.

AI Inventory

Radar, use cases, risk, and owners.

AI Guardrails

Browser, MCP, SDK, and API.

Developers

SDK, REST API, and MCP server.

Regulations

EU AI Act and ISO 42001 controls.