Collect version-locked signatures with a campaign you can track.
Launch an acknowledgment campaign on published boards, choose one-time, per-version, or recurring frequency, and record who signed which policy version and when.
Who signed, on which policy version, and when
Campaign progress by person and board
One-time, per-version, or recurring collection
A forwarded PDF is not an acknowledgment record.
No version lock
People sign a file that later changes, and nobody can say which text they actually accepted.
Chase-the-spreadsheet ops
HR and compliance rebuild status from email threads every time leadership or an auditor asks.
Refresh gets forgotten
Annual or per-version re-acknowledgment depends on someone remembering to send another mail merge.
Run acknowledgments as a campaign on published boards.
Launch against live boards
Pick published boards, choose the audience, and set frequency: one-time, when the version changes, or recurring.
Typed e-signature on the current version
Employees sign in the portal. DocsOrb stores the person, the policy version, and the timestamp.
Watch completion, export the record
See who is outstanding, follow up from the campaign, and export campaign events as CSV when someone asks.
For teams that need attestation, not just distribution.
Onboarding packs and company-wide policy refreshes
A practical use case where this workflow gives teams cleaner ownership and proof.
Customer or regulator requests for attestation evidence
A practical use case where this workflow gives teams cleaner ownership and proof.
Operators replacing inbox collection and shared spreadsheets
A practical use case where this workflow gives teams cleaner ownership and proof.
Get started in three practical steps.
01
Bring the workflow in
Start with your current policies, templates, owners, or approval process.
02
Configure the rollout
Define who needs to review, learn, acknowledge, or act on each update.
03
Track proof over time
Keep versions, training, acknowledgments, and evidence connected in one place.
EU Data Sovereignty, built in.
EU-hosting
All databases and servers stay in Germany only. AI processing uses an EU-frontier LLM.
GDPR compliant
Support clear records for policies, training, and acknowledgments.
Made in Germany
Built in Europe for teams that care about control and trust.
FAQs
Common questions about this workflow.
Can DocsOrb work with our existing policies?
Yes. DocsOrb is designed to help teams organize existing documents, improve ownership, and connect rollout activity around them.
Do we need a compliance team to use it?
No. It is useful for founders, HR, legal, operations, and security teams that need structured policy workflows without heavyweight tooling.
How does this connect to training and acknowledgments?
Policy content can feed into employee learning, comprehension checks, acknowledgment tracking, and evidence records.
Other features in DocsOrb
Richtlinienmanagement
Schreiben Sie Richtlinien, veröffentlichen Sie sie und halten Sie eine Version, der alle folgen.
Mitarbeiterportal
Ein Ort für die Richtlinien, die Schulung und die Unterschrift jeder Person.
Schulung
Mitarbeitende lernen die Richtlinie, bevor sie unterschreiben.
KI-Inventar
Sehen Sie jedes eingesetzte KI-Tool und wem es gehört.
KI-Guardrails
Stoppen Sie einen Regelverstoß, bevor er den Browser oder den Agenten verlässt.
Entwickler
Bringen Sie dieselben Regeln in Ihre eigenen Anwendungen.
Regulierungen
Ordnen Sie das, was Sie bereits betreiben, dem EU AI Act und ISO 42001 zu.
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