Policy boards with a review path your team can actually run.

Organise policies into branded boards, move them from draft to approved, import existing files from Google Drive or SharePoint, and publish versioned content employees can find.

Boards as the source of truth for related policies

Draft, in review, and approved before employees see them

Start from a template, import from Google Drive or SharePoint, or write in DocsOrb

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Policy boards with a review path your team can actually run. screenshot

Policies break down when the process lives everywhere.

Scattered ownership

Legal, HR, security, and operations each hold part of the process, so nobody has a clean view of what is current.

Unclear approval state

Teams lose time chasing comments, sign-off, and version history across email, docs, and chat.

Weak proof

When someone asks what was published and when, the answer is often manual and incomplete.

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Policies break down when the process lives everywhere. screenshot

Run policy work as boards, versions, and a publish step.

Organise by board

Group related policies into branded boards such as onboarding, security, or HR. Employees only see published boards assigned to them.

Review, then approve

Policies move through Draft, In Review, and Approved. Review and approve permissions stay separate from drafting.

Start from a template or your own files

Create a board from a template pack, draft a policy with AI, write in the editor, or link a Google Drive or SharePoint document without copying it out of the source system.

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Run policy work as boards, versions, and a publish step. screenshot

For teams that need more than a shared drive.

Teams rolling policies across multiple functions or locations

A practical use case where this workflow gives teams cleaner ownership and proof.

Operators who need clarity on current versions and owners

A practical use case where this workflow gives teams cleaner ownership and proof.

Companies preparing for customer, legal, or audit scrutiny

A practical use case where this workflow gives teams cleaner ownership and proof.

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For teams that need more than a shared drive. screenshot

Getting started

Get started in three practical steps.

Bring the workflow in

Start with your current policies, templates, owners, or approval process.

Configure the rollout

Define who needs to review, learn, acknowledge, or act on each update.

Track proof over time

Keep versions, training, acknowledgments, and evidence connected in one place.

Made in Europe

EU Data Sovereignty, built in.

EU-hosting

All databases and servers stay in Germany only. AI processing uses an EU-frontier LLM.

GDPR compliant

Support clear records for policies, training, and acknowledgments.

Made in Germany

Built in Europe for teams that care about control and trust.

FAQs

Common questions about this workflow.

Can DocsOrb work with our existing policies?

Yes. DocsOrb is designed to help teams organize existing documents, improve ownership, and connect rollout activity around them.

Do we need a compliance team to use it?

No. It is useful for founders, HR, legal, operations, and security teams that need structured policy workflows without heavyweight tooling.

How does this connect to training and acknowledgments?

Policy content can feed into employee learning, comprehension checks, acknowledgment tracking, and evidence records.

Other features in DocsOrb

Mitarbeiterportal

Ein Ort für die Richtlinien, die Schulung und die Unterschrift jeder Person.

Schulung

Mitarbeitende lernen die Richtlinie, bevor sie unterschreiben.

Bestätigungen

Nachweis, wer welche Version wann unterschrieben hat.

KI-Inventar

Sehen Sie jedes eingesetzte KI-Tool und wem es gehört.

KI-Guardrails

Stoppen Sie einen Regelverstoß, bevor er den Browser oder den Agenten verlässt.

Entwickler

Bringen Sie dieselben Regeln in Ihre eigenen Anwendungen.

Regulierungen

Ordnen Sie das, was Sie bereits betreiben, dem EU AI Act und ISO 42001 zu.