DocsOrb UG (haftungsbeschränkt) (“DocsOrb”, “we”, “our”, “us”) takes your privacy seriously. This policy explains what personal data we collect, why we collect it, and how you can control it.
Who we are
DocsOrb UG (haftungsbeschränkt)
Haymannstraße 3
85764 Oberschleißheim
Germany
Registered at Amtsgericht München, HRB 302694
Email: sk@docsorb.com
We are the controller of your personal data.
What data we collect
When using DocsOrb, we may collect the following:
Name and email, for login and account management
App preferences, like language and storage settings
App usage logs, such as which features are used
Moment inputs (e.g. “Child joining Kindergarten”) for AI suggestions
Folder and document metadata (names, descriptions, tags) — but not the documents themselves
Note: Your documents and scanned files are stored locally on your device and are never uploaded to our cloud. If you have iCloud sync enabled by default on your Files, they may be uploaded to your own iCloud that DocsOrb has no control or visibility over.
How we use your data
We use your data to:
Deliver and improve the DocsOrb experience
Generate folder/document structures using OpenAI
Understand usage trends via PostHog analytics
Support your requests, like data export or deletion
AI and third-party services
We use:
OpenAI to generate smart folder suggestions based on Moments you enter
PostHog to collect anonymized event analytics - purely for User Experience improvements and no personal data - especially your Moments or Documents are sent to posthog. At request, we can provide a complete audit report of the analytics we use and their purposes.
Your data is not shared with any third parties beyond these services.
Where your data is stored
Personal files and scans stay on your device (e.g., iOS Files app)
Metadata (e.g., Moment names, folder names) and account info may be stored securely on our servers if needed for syncing or future features
Your rights
Under GDPR and other privacy laws, you have the right to:
Access the data we store
Delete your account and data
Correct or update your profile information
Withdraw consent at any time
You can take these actions directly in the app under Profile → “Request my data” or “Delete my account”.
Children’s privacy
DocsOrb is not intended for users under 16. We do not knowingly collect data from children, and we do not request age or date of birth.
Changes to this policy
We may update this Privacy Policy from time to time. Any updates will be published on this page with the revised date.
Contact us
If you have any questions or concerns about your data, contact us at:
sk@docsorb.com